Goods and Services Tax (GST) is a consumption tax applied to the supply of goods and services in India. When creating quotations for transactions subject to GST, it’s crucial to ensure that your quotations comply with GST regulations, including proper tax calculations and documentation.

Key Components of a GST Quotation

1. Quotation Header: Include your company’s GSTIN (Goods and Services Tax Identification Number), name, logo, address, and contact information at the top of the quotation for identification purposes.
2. Quotation Number and Date: Assign a unique quotation number and specify the date of issuance for tracking and reference.
3. Client Details: Include the client’s GSTIN (if applicable), name, company, address, and contact information.
4. Quoted Items/Services: List the items or services being quoted along with descriptions, quantities, unit prices, and total amounts. Ensure that applicable GST rates are clearly mentioned.
5. Tax Details: Calculate and display the CGST (Central GST) and SGST/UTGST (State/Union Territory GST) or IGST (Integrated GST) amounts separately for each item or service.
6. Terms and Conditions: Specify payment terms, delivery timelines, warranties, and any special conditions relevant to the GST transaction.
7. Total Amount with GST: Provide a clear summary of the total amount payable inclusive of GST, along with a breakdown of CGST, SGST/UTGST, or IGST amounts.
8. Validity Period: Indicate the validity period of the quotation to inform the client until when the quoted prices and terms are applicable.

Creating a GST Quotation

1. Open Microsoft Excel or Word: Launch your preferred software (Excel or Word) on your computer.
2. Choose a GST Quotation Template: Download and use a pre-designed GST quotation template to ensure GST compliance and streamline your quotation creation process.
3. Customize the Header: Add your company’s GSTIN, name, logo, address, and contact details to the header section of the document or spreadsheet.
4. Enter Quotation Details: Fill in the quotation number, date, client details including GSTIN (if applicable), quoted items/services with GST rates, prices, terms, and conditions in the respective cells or sections.
5. Calculate GST Amounts: Use formulas in Excel to automatically calculate CGST, SGST/UTGST, or IGST amounts based on the GST rates and item/service prices.
6. Format and Style: Ensure proper formatting and styling for a professional look. Highlight important details such as GST amounts and total payable amounts.
7. Review and Proofread: Double-check all details, calculations, and GST amounts for accuracy. Proofread the entire document or spreadsheet for any errors.
8. Save and Share: Save the completed GST quotation as a document or spreadsheet and share it with the client electronically (via email) or in printed format.

GST Quotation Format Templates

Download our free GST quotation format templates:

1. GST Quotation Excel Template: Download Here
2. GST Quotation Word Template: Download Here

Our templates are designed to ensure GST compliance and simplify the process of creating professional GST quotations for your business transactions.

Benefits of Using GST Quotation Templates

1. GST Compliance: Ensure accurate GST calculations and documentation in your quotations, reducing compliance risks.
2. Time-Saving: Save time by using pre-designed templates with built-in GST formulas, eliminating manual calculations.
3. Professional Look: Impress clients with clear and transparent GST-compliant quotations that reflect your business’s professionalism and attention to detail.
4. Accuracy: Reduce errors in GST calculations and amounts payable, improving overall transaction accuracy.

Conclusion

Creating GST-compliant quotations is essential for businesses operating in India to comply with GST regulations and maintain transparency in transactions. Utilize our GST quotation format templates and follow our guide to streamline your quoting process for GST transactions, ensuring accuracy and professionalism in your business dealings.