When a small or middle-scale business succeeds in employee management, it’s a real success. Moreover, with the increase in work from remote and hybrid teams, the challenge of employee management has become more complex.

This questions businesses how to ensure that employees stay productive and accountable when they’re not physically present. One major tool that helps here is live tracking in HRMS (Human Resource Management System) software.

Live tracking is a feature within HRMS software that enables real-time attendance tracking, location monitoring, and time management. When integrated into an employee management system, it becomes a powerful tool that boosts productivity and ensures accountability.

What is Live Tracking in HRMS Software?

Live attendance tracking in HRMS software refers to the ability to monitor employee attendance, location, and activities in real-time. It provides an overview of where employees are, what tasks they’re working on, and how much time they’re spending on different activities. This is done using various tools such as GPS-based location tracking, online attendance systems, and mobile attendance apps.

But why is live attendance tracking so important? Let’s explore how this feature can enhance employee productivity and accountability in your organization.

How Does Live Tracking Enhance Employee Productivity?

Is it worth tracking employees’ work and their attendance? Let’s unfold it right here:

1. Improved Time Management

One of the most significant ways live tracking improves productivity is by ensuring effective time management. With real-time attendance tracking, employees know their working hours are monitored with an employee management system. This sense of being ‘on the clock’ encourages employees to manage their time better and focus on their tasks.

• Employees are less likely to take long breaks or waste time.
• Real-time monitoring helps managers identify and resolve time wastage.

2. Increased Transparency

Transparency is crucial for building trust within teams. Live tracking ensures that employees’ work hours and attendance records are accurate and accessible.

• Accurate attendance tracking minimizes disputes over working hours.
• Employees can easily track their attendance and work patterns on employee management systems, leading to self-improvement.

3. Enhanced Remote Work Efficiency

With remote work becoming the norm, managing people who aren’t in the office can be challenging. Live attendance tracking allows HR managers to monitor remote employees’ productivity. Whether tracking their login time or task completion, live tracking ensures that remote employees stay on track.

• Employees remain motivated, knowing their efforts are being recognized.
• Managers can address any drop in productivity early on.

4. Better Resource Allocation

How do you know if your resources are being used efficiently? Live tracking offers data that can help in optimizing resource allocation. HRMS software can highlight this imbalance if some teams or individuals are overloaded while others have spare capacity.

• It enables a balanced workload distribution, enhancing overall productivity.
• Managers can make informed decisions on staffing and management.

How Does Live Attendance Tracking Enhance Accountability?

Here is how a live employee management system helps you enhance your employees’ accountability:

1. Real-Time Attendance Tracking

Real-time attendance tracking ensures that employees are held accountable for their working hours. Whether it’s arriving late or leaving early, live attendance tracking captures it all, reducing time theft.

• Employees understand the importance of punctuality.
• It helps maintain an accurate record of employees attendance for payroll purposes.

2. Task Monitoring

HRMS software with live attendance tracking also allows for task-based monitoring. Managers can assign tasks, track their progress, and evaluate real-time performance. This feature is essential for managing people who are working on multiple projects simultaneously.

• Employees remain accountable for their assigned tasks.
• Managers can identify bottlenecks and provide timely support.

3. Location-Based Accountability

For field workers or employees who frequently travel, GPS-based attendance tracking ensures they are where they’re supposed to be. This ensures employee accountability and enhances safety.

• Employees can no longer claim to be working remotely when they aren’t.
• Employers can ensure that employees adhere to designated work locations.

4. Data-Driven Performance Reviews

Live attendance tracking provides valuable data that can be used during performance reviews. The software tracks attendance and work patterns with productivity levels. This data-driven approach ensures that performance evaluations are objective and fair.

• Employees are held accountable for their performance based on hard data.
• It leads to more accurate appraisals and development plans.

What are the Key Benefits of Live Tracking?

Live attendance tracking within HRMS software offers several benefits, not just to the organization but also to employees:

• Greater Efficiency: Employees are more focused and productive rather than focusing on random things at work.
• Accurate Payroll: With precise attendance records, payroll becomes more accurate, minimizing errors and disputes.
• Better Remote Work Management: Managing people in remote settings becomes easier with real-time tracking of work hours and task completion.
• Informed Decision-Making: Managers can use the data from live tracking to make strategic decisions related to staffing and management.

Why Should Businesses Invest in Live Tracking?

Is your current employee management system providing you with real-time insights into live attendance tracking and productivity? If not, then you’re likely missing out on the opportunity to streamline operations and increase accountability. Integrating live tracking into your HRMS software is a way to monitor employees and a way to create a transparent, efficient, and accountable workforce.

Conclusion

In today’s competitive business markets, maximizing employee productivity and ensuring accountability are essential. Live attendance tracking through HRMS software offers organizations the tools they need to achieve these goals. Whether you’re managing people in an office or remote environment, this feature provides real-time insights that help optimize workforce performance.

Tools offered by SalaryBox provide smart solutions for attendance tracking and employee management. By integrating live tracking into your employee management system, SalaryBox helps ensure transparency, accountability, and higher productivity across your workforce.